WordCamp Canada 2025 was more than just a tech conference—it was a national celebration of open-source collaboration, digital creativity, and the vibrant WordPress community. Held from October 15–17, 2025 in Ottawa, Ontario, the event drew hundreds of developers, designers, content creators, educators, and entrepreneurs from across the country and beyond.
Hosted at Carleton University’s Richcraft Hall in Ottawa, the three-day WordCamp Canada event was a major milestone for the WordPress community. After years of city-level WordCamps across the country, this gathering brought together attendees from across Canada, the United States, and beyond to share knowledge, exchange ideas, and contribute to the future of the open web — all set against the stunning backdrop of Ottawa’s colorful fall seas
But behind the scenes of this large-scale, multi-location event, one tool stood out for its simplicity and effectiveness: QR codes.
Ottawa as a WordCamp Host City
Ottawa, Canada’s capital, was a fitting location for the event. Known for its rich cultural heritage, bilingualism, and tech-savvy ecosystem, the city has become a growing hub for startups, nonprofits, and government digital innovation. Carleton University, situated along the scenic Rideau Canal, offered an academic and professional setting ideal for a diverse WordCamp audience.
The university’s Richcraft Hall served as the central venue, hosting keynote talks, breakout sessions, sponsor booths, and community lounges. However, with parts of the event spread across different buildings—including MacOdrum Library and Paterson Hall—the need for fast, intuitive navigation became critical.
That’s where static QR codes created via EZ QR Code became an essential part of the attendee journey.
How QR Codes Were Used at WordCamp Canada 2025
Organizers faced the challenge of managing high foot traffic, delivering real-time information, and keeping things sustainable. QR codes helped solve all of that. Here’s how:
Navigating the Campus with QR Codes
At every building entrance and hallway corner, printed posters featured static QR codes that linked directly to:
- A mobile-optimized map of Carleton University
- Real-time directions to session rooms
- Washroom and accessibility routes
- Campus amenities like cafes and shuttle stops
Attendees no longer needed to fumble with paper schedules or printed maps. A quick scan provided everything they needed—right on their smartphones.
Session Info and Speaker Bios
Outside each session room, a QR code directed attendees to:
- Speaker bios and social profiles
- Session slides or notes (when available)
- Feedback forms and interactive polls
This kept printed materials to a minimum while encouraging attendees to engage digitally.
Sponsor and Expo Booths
Sponsor booths used QR codes to offer:
- Product demos
- Promo codes
- Instant sign-ups or mailing list opt-ins
Sponsors praised this approach for its lead-generation efficiency and ability to track interest without physical clutter.
After Party Made Easy
The much-anticipated WordCamp After Party was hosted off-campus at a nearby venue in downtown Ottawa. Organizers printed static QR codes on badges and event boards that linked to:
- The exact address on Google Maps
- Directions for walking, driving, and rideshare
- Event details like drink tickets, food menus, and start times
With a quick scan, attendees had everything they needed to keep the fun going—no paper required.
Static vs. Dynamic QR Codes: Why Static Was the Right Fit
In the context of a live, large-scale event like WordCamp Canada 2025, static QR codes were the ideal solution. Here’s why:
Reliable and Fast
Once generated, static QR codes don’t rely on external servers or redirects. They work instantly—essential in environments like universities where Wi-Fi can vary and mobile data is inconsistent.
No Expiry, No Subscription
Unlike many dynamic QR code tools, which require a monthly subscription and may deactivate after a free trial, static QR codes created with EZ QR Code are free forever.
Easy to Print
EZ QR Code provides high-resolution, print-ready QR codes. Whether scaled up on a banner or printed on a badge, the quality remained sharp and scannable at WordCamp Canada.
Privacy-First
Static QR codes don’t collect user data. That aligns with the open-source values of the WordPress community, where user privacy and transparency matter.
Why Organizers Chose EZ QR Code
WordCamp organizers needed a fast, no-nonsense QR code generator that didn’t require sign-ups, subscriptions, or complicated steps. Here’s why EZ QR Code stood out:
- Wide variety of QR types: URLs, Wi-Fi, email, WhatsApp, vCard, SMS, PayPal, social links, and more
- Brand customization: Adjust size, color, and upload a logo to match event branding
- No hidden costs: All static QR codes are completely free
- No tracking or expiration: Once downloaded, the QR codes are yours for life
- Mobile and desktop-friendly: Create a QR code in seconds from any device
Whether it was linking to the schedule, sharing slides, or guiding people to the after party, EZ QR Code proved to be the most efficient, free, and trustworthy tool on the market.
Final Thoughts: A Smarter Way to Connect at Events
WordCamp Canada 2025 demonstrated how static QR codes, used strategically, can transform event logistics and user experience. From maps and menus to session links and social profiles, these simple codes made a big impact.
With the help of EZ QR Code, organizers and sponsors could create beautifully designed, high-resolution QR codes in minutes—with zero cost or complexity.
Whether you’re organizing your own conference, promoting a product, or improving your marketing materials, static QR codes remain one of the most reliable and affordable tools available.
Want to Make Your Own QR Code?
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Just easy, beautiful, and permanent QR codes.
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Your QR code never expires, works offline, and can be printed or shared anywhere.
It’s the simplest way to create a reliable, permanent QR code — in seconds.